Minutes
Board Meeting
March 22, 1998

The meeting was conducted on NetMeeting, and was called to order and proceded according to the published agenda. Whiteboard contents during the meeting were the Agenda and a list of the lockbox contents. 6 of the 11 active Board members were in attendance, a quorum - Brand, Clipper, Gerard, Lyn Nancy, Pat. All votes were unanimous, the 50% of the active board required by the Bylaws. Two votes toward the last of the meeting were missing a member who had to leave early and who was polled by open vote on the tt-inc mailing list.

 

1. Report on Form 990:

- IRS does not require filing if the nonprofit received less than $25,000 for the year

- IRS may request that a nonprofit file Form 990 regardless of gross proceeds

- Since neither situation applies, no Form 990 was filed

 

2. Report on Account Payable:

- IRS does not require filing if the nonprofit received less than $25,000 for the year

- IRS may request that a nonprofit file Form 990 regardless of gross proceeds

- Since neither situation applies, no Form 990 was filed

 

3. Report on Lockbox Content:

- Federal EIN and Form 1023, as well as Certified Copy of Incorporation required

- State of Delaware incorporation papers, Annual Report for 1997

- The Company Corporation vouchers covering incorporation and Power of Attorney

- Electronic Signatures not needed, due to Delaware law on incorporation

 

4. Report on Solicitations:

- Gift Pool was established at Mt. McKinley Bank in Fairbanks, AK

- $100 received from a donor

- Receipts with Logo are being priced at printer, not yet issued

- Ben & Jerry's Foundation application pending completion of the MTV Grant Proposal

 

5.Vote on Officers and Staff:

- Approved, President: Nancy, VP: Clipper, Treasurer: Di, Secretary: Shirley

- Approved, Secretary Proxy: Brand, Internal Audit: Ron, Public Relations: Geson, Internet Com: Gerard

- Vote dependent upon absentee ballot cast by Lyn, who had to leave early

 

6. Vote on New Member Application:

- Approved, votecall on new applicants by exception, if objection raised after Notice posted

- Vote dependent upon absentee ballot cast by Lyn, who had to leave early

 

7. Discussion on Web Application:

- Application on web will link to the Bylaws explaining the application rules

- Name, e-mail address, contributions to the Troubled Times content will be form fields

- No Fee required will be mentioned

 

8. Discussion on MTV Grant Proposal

- Nancy is assisting in the writeup, Geson and Mitchel providing details

- Clipper will proceed with the Benn & Jerry's application prior to April Board Meeting

- Particulars of Grant Proposal will be per Board Review before posting on the web